Quick Question:

Do you have 1-2 years or more experience as an Executive Assistant/Office Administrator?
Quick Question:

Do you have your Associates or Bachelors Degree?
Quick Question:

Within the last 5 years, what role did the following play in your job:
Do you have experience working in a role where you are exposed to confidential details and communication?
Please note that this position is no longer available.
If you would like to be considered for similar opportunities now or in the future, feel free to apply and/or set up a notifier for yourself.
Executive Assistant
VA - Sterling

Opportunity Snapshot
Top reasons to consider aligning your career with Anderson Mechanical Services, Inc.
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Be part of our blueprint for success: top talent, a progressive spirit and best-in-class technology

If you have solid problem-solving skills, professional poise and the motivation to grow your career, this position offers you some great opportunities. You will:
  • Take on an important role, even if this is your first administrative job -- we believe that competency and a strong work ethic can be more valuable than experience. Quick question for you - click here
  • Work at the heart of the action in an entrepreneurial culture at a progressive construction firm committed to staying on the leading edge of industry technology and best practices.
  • Make an impact supporting senior executives while helping shape this newly created position, which we're adding due to ongoing strong growth.
  • Showcase your potential to take on additional responsibilities and advance along multiple career paths in our organization.
  • Join a strong team that works well together, and earn competitive compensation along with comprehensive benefits.
Anderson Mechanical Services, Inc. (AMSI) was incorporated in 1988 and has grown into a full-service HVAC company covering the entire DC Metro Area. We are committed to quality, integrity and customer satisfaction in all our service areas, which include pre-construction, construction, commercial HVAC service, commercial HVAC maintenance, and design/build services. AMSI is a great place to build your career. We are a leading variable refrigerant flow (VRF) HVAC contractor, we are proud of the strong relationships we have built with customers and contractors, and we're a family-owned company with over 30 years of success.
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Launch a Progressive Career and Make Your Mark -- Even if You Don't Have Direct Experience

The Requirements
Find out what it takes to thrive in this role.
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To be a good fit for the Executive Assistant opportunity, you will have:
  • A bachelor's degree is strongly preferred. Quick question for you - click here
  • Very strong organizational skills, with the ability to manage multiple tasks and priorities.
  • A polished and professional demeanor.
  • Initiative, resourcefulness and a strong work ethic.
  • Technical savvy and the ability to understand the basics of our industry, products and services.
  • Experience in administrative roles is preferred but not required.
  • Computer proficiency, including:
    • Experience with MS Excel and other Office applications.
    • The ability to learn new applications quickly.
    • Solid keyboarding skills and the ability to type 60 wpm or faster.
  • Strong communication and interpersonal skills, with the ability to interact effectively with internal and external contacts at all levels.
  • Integrity and a very strong commitment to confidentiality.
  • Solid problem-solving and decision-making skills.
We'll expect you to be in the office daily, and we are taking appropriate precautions to ensure everyone's well-being. You'll work typical business hours Monday through Friday, and there is some flexibility regarding start/end times. We'll also look to you to be flexible about work outside of normal hours on occasion.
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The Role
If you meet the minimum qualifications, feel free to apply at any time. If you'd like some additional details about the role, please read below.
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This is a broad role and will continue to evolve moving forward. Your primary responsibility will be to support the President, and you'll support other executives as well. This may include typical administrative duties such as managing schedules and organizing meetings, as well as construction industry tasks such as submitting drawings and updates, ensuring change orders are processed correctly, and more. You also can expect to take on a steady stream of unique projects and assignments.

Other responsibilities may include:
  • Routing incoming calls and mail.
  • Responding to some emails on behalf of the President. Quick question for you - click here
  • Processing expense requests.
  • Assisting with correspondence, internal communications and PowerPoint presentations.
  • Creating recurring and ad-hoc reports.
  • Helping plan company/employee events.
  • Ordering office supplies.
  • Coordinating with vendors regarding things like office equipment maintenance and repair.
  • And more.
Note: this description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.
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Why Join Us
More great reasons to build a career home with us.
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High impact
You will play an integral role in the organizational strength of our company. This will include strengthening communications between and among stakeholders, establishing and improving processes, and helping senior leaders be more organized and efficient.

Professional development
We're looking for an individual who is motivated to advance their career. Depending on your interests, aptitude and performance, you might view the Office Administrator position as a stepping stone into estimating, project management, accounting or other areas of the company. In addition, the role itself may evolve to include new responsibilities.

Staying ahead of the curve
Anderson Mechanical Services is different from others in our space. For one thing, our expertise in variable refrigerant flow (VRF) allows us to offer customers a solution that reduces energy consumption compared to traditional chilling systems. We're also proactively updating systems and processes to enhance efficiency, and working with leading-edge digital platforms to keep us ahead of the curve in the way we work.

Great environment
You'll find a fast-paced environment and entrepreneurial spirit here, and people who enjoy working together toward shared goals.

Strong values
Certain values have guided our family-run company for two generations, and we believe they are crucial to our success:
  • Unmatched quality and efficiency are our top priorities.
  • Integrity has been the foundation of AMSI since the company started in 1988.
  • Customer satisfaction is essential in a competitive industry -- our relationships with customers is our lifeblood.
Excellent compensation
AMSI invests in our team. We invest in our employees' long-term growth by providing up to $1,000 annual work-related tuition reimbursement. We also care about the health and welfare of our employees by offering great benefits, including medical, dental, and vision care -- AMSI pays 80% of the employees' costs. Other benefits include life insurance, a 401(k) plan and health reimbursement arrangement (HRA) that covers your medical deductible, co-pays, and coinsurance. Employees also have the opportunity to contribute to the 401(k) and AMSI will match up to 4%.
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Road to Success
Explore the characteristics that will enable you to stand out.
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To excel in this role you will find personal satisfaction in helping others achieve goals, whether it is finding a time that works for everyone to attend a conference call or formatting a PowerPoint deck to maximize the presentation's impact. You'll work with coworkers in just about all areas of the organization, as well as with customers and vendors. In all these interactions you should bring a customer service approach.

You should expect to be busy, and multitasking will be an invaluable skill. You'll also need to be able to manage priorities. This may include managing expectations when dealing with conflicting priorities. In addition, to be an outstanding Executive Assistant, you will:
  • Bring a strong sense of ownership and practice excellent follow-up and follow-through habits.
  • Support our efforts to build long-term relationships with clients.
  • Achieve individual goals independently and also contribute as a team player.
  • Pay attention to details while also grasping the big picture.
  • Bring emotional intelligence, a strong work ethic and a proactive approach.
  • Remain flexible and adaptable as your role and the company evolve.
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Anderson Mechanical Services, Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.